Name, email, organization, role, ticket selection, payment status, and communication preferences.
Privacy Notice
Clear data practices for registration, dashboards, applications, and summit communications.
AHLS collects only the information needed to operate a professional summit experience for delegates, employers, speakers, researchers, sponsors, exhibitors, media, volunteers, and access-support requests.
Privacy
Your data stays protected — here’s how.
Registration, payment, dashboard, application, and access-support information should be collected only for summit operations, service quality, communications, and lawful administration.
Data trustPrivacy is part of the participant experience.
Clear data practices make registration and dashboards more credible.
Speaker proposals, research abstracts, sponsor inquiries, media requests, and related review materials.
Dietary, mobility, seating, sensory, interpretation, or other requests shared to support participation.
Dashboard status, checklist progress, event communications, and limited audit records for service quality.
How information is used
Information is used to manage registrations, deliver event services, process payments, coordinate access needs, review applications, communicate updates, prepare reporting, and improve the participant experience.
Payments
Live payments are processed by a payment provider such as Stripe. AHLS should not store full card numbers or card security codes on its own servers.
Communications
Participants may receive registration confirmations, program updates, access information, sponsor or speaker logistics, and essential event notices. Non-essential marketing messages should include an unsubscribe path where applicable.
Choices
You may request corrections, unsubscribe from non-essential updates, or ask privacy questions through summit support at privacy@ahlsummit.com.
Your rights under Canadian privacy law
The Affectionate Hands Leadership Summit handles personal information in accordance with PIPEDA — Canada’s Personal Information Protection and Electronic Documents Act — and applicable provincial privacy legislation. We collect only the information needed for the purposes described above, with your consent, and retain it only as long as necessary for those purposes.
Under PIPEDA and applicable provincial law you have the right to: know what personal information we hold and why; access and request correction of your information; withdraw consent (subject to legal or contractual limits); and raise a concern with us or with the Office of the Privacy Commissioner of Canada. To exercise any of these rights, contact privacy@ahlsummit.com.
Privacy officer
Our Privacy Officer oversees how personal information is handled and responds to access, correction, and deletion requests. Contact: privacy@ahlsummit.com.
Marketing consent (CASL)
Operational messages (registration confirmations, payment receipts, event logistics, application decisions) are sent as part of providing the service. Marketing messages — summit updates and future invitations — are sent only with your separate, opt-in consent, which you give by ticking the optional box at registration. Every marketing email identifies us and includes a one-click unsubscribe. You can withdraw marketing consent anytime by unsubscribing or emailing privacy@ahlsummit.com.
Retention & deletion
We keep personal information only as long as needed for the purposes above. Sensitive details (passport and visa information) are kept only for the international-delegate review and removed sooner. You may request deletion of your data at any time from your dashboard or via privacy@ahlsummit.com; we will erase your personal information and retain only the anonymized financial records we are legally required to keep.
If you are in the EU/UK or California
GDPR / UK GDPR: where you are in the EU or UK, our lawful bases are consent (marketing), contract (your registration), and legitimate interests (running the summit). You have the rights of access, rectification, erasure, restriction, portability, and objection, and may complain to your supervisory authority.
California (CCPA/CPRA): you have the right to know, access, delete, and correct your personal information, and to opt out of any "sale" or "sharing" — AHLS does not sell personal information. Exercise these rights at privacy@ahlsummit.com.